✦The full Quotavia platform

Everything for your own business, in one place.

From first customer contact to CRM, planning, team, accountant and payment — Quotavia brings your whole workday into one platform.

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4 phasesfrom request to payment

1 fileclient, job and admin

Mobilework orders on site

Accountingbank, VAT and Peppol

How work moves through Quotavia

Quote

Create a quote from your trade library and let the client approve digitally.

Delivery

Move the job into planning, work orders, hours, materials and photos.

Invoice

Invoice from quote or work order, including payment link and UBL/Peppol.

Payment

Bank connection matches payments and keeps reminders honest.

This is what it looks like in real screens

Quotes

See at a glance which quote needs attention

What is open, what is waiting for a reply, what has been accepted but not scheduled yet? The work list puts the next action right next to it: send a reminder, create a project, invoice.

Reminder in one click, or automatically
Accepted work becomes a project and a schedule
Invoice without retyping a single line

Screenshot of the quote work list: quotes grouped by status — open, awaiting reply, accepted — each row showing its next action.

Planning board

Everyone knows what tomorrow looks like

Drag jobs to the right week and the right person. You see capacity and workload while you plan, and your crew sees their own list on their phone.

Week, month and year views
Leave and availability taken into account
Hours and materials flow back onto the invoice

Screenshot of the planning board: jobs as blocks spread across a week, one row per team member, leave clearly marked.

Bank

Payments reconcile themselves

Connect your business account and Quotavia finds the matching invoice for every incoming payment. Certain? It books it. Any doubt? You get one click — never a silent guess with your money.

Read-only: money can never leave
Reminders stop the moment it is paid
Unlinking rolls the booking back cleanly

Screenshot of the bank connection: incoming payments next to their matching invoice, each row showing match confidence and a button to confirm uncertain ones.

How it probably goes now

Retyping the quote in Word at night
Planning in a spreadsheet nobody else has open
Chasing up who has actually paid

How it goes after

Quote from your own price library, signed digitally by the customer
One planning board your crew sees on their phone
Incoming payments reconcile themselves against the invoice

Everything you need, grouped like it is in the app

Sales

From first contact to a signed job.

4 features

Customers

Every customer with contact details, addresses and the full history of quotes, invoices and work done.

Quotes

Quotes in your own branding, signed digitally by the client, automatic follow-ups and an expiry date that guards itself.

Engagements

Every job as one file: the signed quote, the schedule, the hours, the work orders and the invoices together.

Contracts

Recurring work and subscriptions that invoice themselves, via SEPA direct debit or a payment link.

Delivery

The work itself — scheduling, crew and what happens on site.

5 features

Planning board

Drag jobs to the right day and the right person; capacity and workload are visible at a glance.

Work orders & fieldwork

Your crew works from their phone with a PIN: hours, materials, photos and the customer's signature, right on site.

Projects

Bigger jobs in phases, each with its own schedule and invoicing when the phase is delivered.

Schedule

Who does what and when — including leave, rosters and availability.

Tasks

Loose to-dos tied to a customer or job, so nothing slips through the cracks.

Financial

Money in, money out — and what the tax office needs.

6 features

Invoices

Invoice in one click from your quote or work order, with a payment link and reminders that go out by themselves.

Hours

Log hours per job or per day, billed straight onto the right invoice.

Expenses

Capture costs and receipts and tie them to the job they belong to.

Incoming invoices

Receive e-invoices via Peppol or as UBL and process them without retyping a single figure.

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Bank

Connect your business account; incoming payments are reconciled against your invoices automatically.

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VAT return

Every quarter an overview that matches your invoices and expenses, including exemptions and reverse-charge VAT.

Management

The foundation the rest runs on.

3 features

Workers

Workers with their own login or PIN, including certificates, leave and their own work list.

Catalog

Your own prices, materials and standard texts: enter once, reuse everywhere.

Reports

See per month, customer or type of work what comes in and what it costs.

Customer relationships

From the first enquiry to a customer who comes back.

2 features

CRM

Every contact, quote, job and invoice together, so you never have to search for the latest status.

Follow-up

See which customer is waiting for an answer, an appointment or a next step - and keep actions out of your head.

Team & HR

Workers, certificates and leave in one place.

2 features

Workers

Invite your team with their own login or PIN and give everyone access that matches their role.

Certificates & leave

Track certifications, leave and availability before they become a problem in your schedule.

Collaboration

Your accountant can work from the same administration too.

2 features

Accountant portal

Give your accountant controlled access to multiple client companies, with period exports and their own branding.

E-invoicing

Send and receive invoices as UBL, Factur-X or through Peppol, without separate export steps.

More about this →

You are already using something else. That is fine.

Most people landing here already work with something — a spreadsheet, Word, an accounting package or a folder of PDFs. Switching does not have to happen all at once, or without a safety net.

Your customers come with you

Import your customer base from a CSV export. You will not retype a single address.

Your accountant keeps their own package

Quotavia does not replace your accountant. Invoices go their way as UBL or Factur-X — or over Peppol.

Your data stays yours

Everything is exportable at any time. If you stop, you simply take your data with you.

Start with one thing

Plenty of people start with quotes only and switch the rest on later. That is allowed.

What Quotavia is not

So you do not discover halfway in that you were looking for something else.

Not an accounting package. Your annual accounts and tax return stay with your accountant — we hand them clean invoices.
Not an ERP for a fifty-person company. This is built for sole traders and crews up to roughly ten people.
Not a webshop or standalone time tracker. Everything hangs off the quote, the job and the invoice.

Rather see what it means for your trade?

Visit the page for your trade

Painters Carpenters Plumbers

Want to try this first?

Join through the same sign-up as the homepage. We will let you know as soon as Quotavia opens.

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