1
01
Build your quote
From your own library of services and prices — the starter library for your trade is already in there.
✦For coaches and trainers who do not want scattered admin tools
From quote to paid work, built for coaches and trainers.
Single sessions, programmes or workshops: quotes that present your offer professionally and invoices that send themselves — recurring programmes included.
✓Quotes in minutes
✓Recurring contracts & direct debit
✓PDF invoices
Trade libraryyour lines and materials
1 workflowfrom approval to invoice
Paymentdeposit and payment link
Completeclient, job, hours and payment
From request to payment for coaches and trainers
2
02
Client signs digitally
On phone or laptop, with optional lines the client ticks themselves. Deposit handled on the spot.
3
03
Invoice & get paid
One click from approval to invoice, with payment link, reminders and a proper dunning flow.
Quote lines and job details for coaches and trainers
✓
Clients and sessions first
The app speaks your language: clients, sessions and programmes instead of jobs and work orders.
✓
Programmes that invoice themselves
Ongoing care as a recurring contract, with automatic direct debit if you want it.
✓
Subscriptions & direct debit
Recurring work as an ongoing contract with automatic SEPA collection and proper pre-notifications.
What your quote looks like
Introductory session€85 per sessie
Coaching session€85 per sessie
Coaching package, 6 sessions€510 per item
Workshop (half day)€470 per dagdeel
Example lines from your starter library — ready on day one, with prices and norms you adjust to your own rates.
Not just invoicing. Your whole workflow.
✓ Quote -> digital approval -> work order -> invoice
✓ Client portal with signature, payment and deposit
✓ Work orders, hours, materials and photos from the phone
✓ Bank connection, UBL/Peppol and accountant access
What you can test at launch
No checkout
Join without paying available at launch
a waitlist for now
- ✓ Notice when Quotavia becomes available
- ✓ No payment on this site
- ✓ You decide whether to continue
Trade library
Start with recognisable lines available at launch
for coaches and trainers with your own prices and materials
- ✓ Example lines for your trade
- ✓ Adjustable prices
- ✓ Ready for quote and work order
Complete workflow
From approval to invoice available at launch
for teams that do not want to retype
- ✓ Digital approval
- ✓ Work orders and hours
- ✓ Invoice, payment and client file
Frequently asked questions
How does VAT exemption work?
If your services are exempt (for example healthcare), Quotavia puts the correct exemption clause on every invoice automatically. You confirm the choice once, together with your accountant.
Can I bill per session or per programme?
Both. Single sessions are invoiced in one click; ongoing programmes become a recurring contract, with automatic direct debit if you like.
Does the app speak my language?
Yes — for coaches and trainers, a customer is a client and a job is a programme. The whole app adapts to your profession.
Test your first real workflow today?
Start with the library for your trade. Quote, approval, work order, invoice, payment and client file stay together.